Annual Price Change and Monthly Change Notice Processing Procedures

Posted: June 9, 2015 in Guides, Training
Tags: , , , , , , , , ,

Download and process the monthly Change Notice from WINSALTS/WEBSALTS. This will update the SRF data element. Work the exception listing generated after Change notice processing. Let’s go a bit more in depth…

CHANGE NOTICE REPORTS. Upon completion of change notice processing, storage and stock control reports will be produced automatically by SUADPS-RT/R-SUPPLY. These reports must be carefully reviewed, and proper processing action must be taken promptly to ensure that the accuracy of BMF (Basic Material File) or SIT (Stock Item Table) records and conformity between the stock records and material in storage is maintained.

a. Change Notice Information/Action Listing. All change notice actions which do not process will appear on the Change Notice Information/Action Listing. Each record must be reviewed, corrected, and reprocessed to ensure that management data changes are not lost. NAVSISA will be requested to provide a revised change notice if correct data cannot be determined locally.

b. Storeroom Action Listing. The Storeroom Action Listing is produced in five sections. A separate report will be produced for records having the Q COSAL indicator set. The items in each section will be processed in accordance with items (1) through (5) below to ensure compatibility with BMF/SIT data. The listings should be annotated upon completion of required
action and retained on file for a minimum of one year.

(1) Stock Number Change. The new stock number will be marked on each item of
stock.

(2) Unit of Issue Change. The new unit of issue will be marked on each item of stock. If necessary, storeroom/warehouse personnel will repack items (i.e., bag, box) in quantities to agree with the new unit of issue.

(3) Controlled Inventory Item Code (CIIC). Each item will be verified as to compatibility between the storage location and the new CIIC (see Appendix 9D). If necessary, material will be relocated and the location change processed.

(4) Shelf-Life and Shelf-Life Action Code Changes. Each item will be marked with the new codes (see par. 4664 of P-485). If the new codes indicate that the material is now expired, the material will be processed in accordance with par. 4664.

(5) Exhausted, Deleted, Superseded, or Condemned Stock. These items will be
marked and/or processed based on the condition identified. All items, except those identified as use until exhausted, will be offloaded via the MRE function or the mechanized offload process.

c. Repairable Material Control Code Decision Listing. All items which have experienced a change in material control code which results in a reclassification from MTR (Mandatory Turn-in Repairable) to non-MTR, or from non-MTR to MTR, will be listed for storeroom relocation purposes. If necessary, items will be relocated and the location change posted.

As cited from the SMC checklist:

“Monthly Change Notices were processed prior to GLS and Storeroom Action Listings and were annotated with actions taken. Retained onboard for 12 months (COMNAVSURFORINST 4400.1/Figure 1-3).”

See the link listed for a guide on how to process the change notice. Lastly, Appendix 13 of the P-485 has a list of Change Notice Codes to reference.

DOWNLOAD:

Annual Price Change and Monthly Change Notice Processing Procedures .doc

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