Recognizing Your Sailors

Posted: June 25, 2015 in Uncategorized

Leadership is about trust, care, concern, humility, and understanding. If you build and develop those you lead, if you make them better, and add value to their lives then you will have earned their trust and loyalty.

If your sailors are actively engaged in the mission and have the ability to take action to deliver positive results in an environment where they’re valued for their contribution, it generates positive emotions between your people and the personnel they’re assisting. Your sailors will work harder and push themselves if they know you recognize their efforts. Recognition is a motivator.

I make it a rule to submit at least one sailor for BJOQ/JSOQ/SOQ/SSOQ each quarter. Yes, you will have substandard performers. Yes, you will have sailors that ONLY come to work and do the minimum. There will be those meeting average expectations. But, somewhere in the mix of personnel under your leadership, you should be able to identify at least one candidate. In the event this is not possible, it’s time to re-evaluate your leadership and identify where you’re failing to mentor and develop them to their full potential. Writing packages shouldn’t feel like a chore. You should feel proud of their desire to excel and put every effort into writing their nomination package. Write the package AROUND the grading criteria. Education, collateral duties, command impact, leadership, qualifications earned, mentorship, awards, etc… Employ a similar strategy you might use when writing evals. Constructing good statements is important. Focus on the action, state the benefits of the actions, and quantify the results.

Here are some attachments you may find useful. You have the ability to postively influence the careers of people that work for you. Sometimes it’s the simplest gestures that make the most significant differences. There are always two choices. Two paths to take. One is easy. And its only reward is that it’s easy. Take care of your people!

DOWNLOAD AWARDS WRITING GOUGE:
AWARDS WRITING GOUGE

DOWNLOAD EVAL HELPER:
EVAL HELPER

DOWNLOAD Evaluation Writing Guide:
Evaluation Writing Guide

EVAL WRITING TIPS and TRICKS:
EVAL WRITING TIPS and TRICKS

DOWNLOAD SAILOR OF THE YEAR PROGRAM 1700.10M :
SOY Program 1700.10M

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Today’s download is the updated NWSS POLICY for REMAIN IN PLACE DLR’S and examples of RIP MSG/EMAIL enclosures. Some minor modifications were made but most notably, the email address changed.

In addition to the file provided, NWSS front end validates advice codes. If you order a DLR using advice code 5S and it’s not a valid RIP – NITA WILL “automatically” change the advice code from 5S to 5G. Once the advice code is changed to 5G, the carcass tracking clock begins to count down toward an Actual Bill.

The ship should have a RIP chit on board. This chit is not recognized by NWSS but is necessary for ship records.

TIMELINE FOR SHIP’S ACTION:

1. Receive CO approved RIP chit.
2. As soon as possible, send a RIP message/e-mail to NWSS requesting the NIIN you are requisitioning be added to the MRIL as a Remain in Place item.
3. Populate the DTG or the e-mail date in NITA plus the ESD of requisition.

NWSS ACTION:

1. Extend BILL DATE to ESD or until resolution of the RIP request.

As a reminder, within NITA you can delay carcass tracking 30 days. This is an automatic extension if you wish to use it. TYCOM can extend carcass tracking based on the circumstances regarding the additional time require but it must be requested.

DOWNLOAD:
RIP EMAIL ADDRESS CHANGE 12-11-14.pdf

This is a must have!

The Military Standard Requisitioning and Issue Procedures (MILSTRIP) desk guide provides standard data elements, codes and formats for requisitioning and issuing material from supply. The Military Standard Transaction Reporting and Accounting Procedures (MILSTRAP) provides uniform codes and formats used in transmitting receipt, issue and adjustment data between inventory managers and stock points in support of supply and financial management.

This desk guide is a handy reference to MILSTRIP/MILSTRAP codes. Complete and current MILSTRIP/MILSTRAP procedures are found in NAVSUP P-485, Naval Supply Procedures.

DOWNLOAD:P409.pdf

I’ve added a page to the top of this blog for ease of access to training material. Expect to see powerpoint presentations, excel documents, and other reference material.

– A wise person knows that there is something to be learned from everyone.

Part of the reason behind the creation of this blog is because I genuinely enjoy helping people. Of course, naturally, it’s also to provide a means of centralizing logistics specialist’s study material in hopes of it assisting you on your next advancement exam.

Please share the site (click link below) with your peers and friends. It motivates me to keep bringing you content and posts!

Navy Inventory Integrity Procedures provide policy, procedure, and performance objectives for maintaining controls over material inventories at Navy shore activities and the accuracy of associated inventory item and financial records. The impact of inventory accuracy covers a broad spectrum ranging from readiness to DOD budget credibility. Whenever material on an accountable record cannot be found, readiness is impacted.

This publication reflects recommendations and changes to streamline and simplify the physical inventory process to better employ physical inventory resources in maintaining higher levels of inventory accuracy. The policies and procedures spelled out in this publication have been updated to encompass the most current business practices in operation within the Navy.

DOWNLOAD HERE:
NAVSUP P-723.pdf

The CRIPL (Consolidated Remain-In-Place Listing) indicates whether a NIIN is a valid Remain in Place (RIP) or not. It’s important that your DLR LS is not submitting RIP requests for NIINs already classified as RIP. This adds to the RIP request backlog (MSGS and e-mails ) NWSS has to verify. Per RIP instruction, the preferred method is EMAIL submission.

Prior to requisitioning, take a look at the CRIPL list to avoid having to do unnecessary work. If the NIIN is not RIP worthy, RIP codes N, X or a blank space will be reflected in column “D” on the spreadsheet. DO NOT attempt and order any NON-RIP worthy NIINs using advice code 5S as NITA will change it to 5G and commence carcass tracking. If you are going to submit a RIP MSG or EMAIL for a non-RIP worthy part, ensure you order using advice code 5G and NWSS will update the database accordingly based on the ISEA findings of your RIP request.

DOWNLOAD HERE:
CRIPL Listing as of 08-Jun-2015

Here’s a handy reference for gas cylinders. Complete with NIINs and photos too!

DOWNLOAD:
Centcom Cylinder & Gas Support Product Catalogue.pps

The advancement exam is one portion of your FMS that you have absolute control. If you don’t study you’re putting yourself at a severe disadvantage. Keep in mind, irregardless of prior cycle advancement quotas and percentages, the future quotas are unknown. Don’t be discouraged by past percentages. Focus on the present to alter your future. Take every test serious. I’m not telling you it’s going to be easy but it will be worth it. Plus, why would you NOT want to make more money? Here are some quotes to contemplate:

“Don’t worry about failures, worry about the chances you miss when you don’t even try.”

“I am not a product of my circumstances. I am a product of my decisions.”

“The secret to getting ahead is GETTING STARTED!”

What are YOU waiting for?

LS1 Bibliography
LS2 Bibliography
LS3 Bibliography

Download and process the monthly Change Notice from WINSALTS/WEBSALTS. This will update the SRF data element. Work the exception listing generated after Change notice processing. Let’s go a bit more in depth…

CHANGE NOTICE REPORTS. Upon completion of change notice processing, storage and stock control reports will be produced automatically by SUADPS-RT/R-SUPPLY. These reports must be carefully reviewed, and proper processing action must be taken promptly to ensure that the accuracy of BMF (Basic Material File) or SIT (Stock Item Table) records and conformity between the stock records and material in storage is maintained.

a. Change Notice Information/Action Listing. All change notice actions which do not process will appear on the Change Notice Information/Action Listing. Each record must be reviewed, corrected, and reprocessed to ensure that management data changes are not lost. NAVSISA will be requested to provide a revised change notice if correct data cannot be determined locally.

b. Storeroom Action Listing. The Storeroom Action Listing is produced in five sections. A separate report will be produced for records having the Q COSAL indicator set. The items in each section will be processed in accordance with items (1) through (5) below to ensure compatibility with BMF/SIT data. The listings should be annotated upon completion of required
action and retained on file for a minimum of one year.

(1) Stock Number Change. The new stock number will be marked on each item of
stock.

(2) Unit of Issue Change. The new unit of issue will be marked on each item of stock. If necessary, storeroom/warehouse personnel will repack items (i.e., bag, box) in quantities to agree with the new unit of issue.

(3) Controlled Inventory Item Code (CIIC). Each item will be verified as to compatibility between the storage location and the new CIIC (see Appendix 9D). If necessary, material will be relocated and the location change processed.

(4) Shelf-Life and Shelf-Life Action Code Changes. Each item will be marked with the new codes (see par. 4664 of P-485). If the new codes indicate that the material is now expired, the material will be processed in accordance with par. 4664.

(5) Exhausted, Deleted, Superseded, or Condemned Stock. These items will be
marked and/or processed based on the condition identified. All items, except those identified as use until exhausted, will be offloaded via the MRE function or the mechanized offload process.

c. Repairable Material Control Code Decision Listing. All items which have experienced a change in material control code which results in a reclassification from MTR (Mandatory Turn-in Repairable) to non-MTR, or from non-MTR to MTR, will be listed for storeroom relocation purposes. If necessary, items will be relocated and the location change posted.

As cited from the SMC checklist:

“Monthly Change Notices were processed prior to GLS and Storeroom Action Listings and were annotated with actions taken. Retained onboard for 12 months (COMNAVSURFORINST 4400.1/Figure 1-3).”

See the link listed for a guide on how to process the change notice. Lastly, Appendix 13 of the P-485 has a list of Change Notice Codes to reference.

DOWNLOAD:

Annual Price Change and Monthly Change Notice Processing Procedures .doc